Monday, November 29

How Not To Communicate In Business

An integral part of the success of any business is the ability to communicate effectively with a wide range of people. These include clients of your company, the investors of your venture, and the business partners of your company or venture. Unfortunately, businesses often fail to master this skill, and communication becomes an issue for the organization. Read more.

Business And Communication Issues

Putting a business message in a few crisp words is not an easy task. Most of us see it as a matter of simply saying what we mean without being wordy. It is, in fact, a skill that requires a fundamental knowledge of the context of the situation and a strong understanding of the needs and concerns of your audience.

When you’re the boss, sensitive information can get leaked or given to the wrong person, and your entire business can suffer. That would be horrible, but this situation will never happen in the first place if only business communication skill was applied.

How would know if there is something wrong with my business communication skill? Well, you might want to check your communication style with the following communication issues:

Negativity – Business is all about communication, and the way you communicate can make or break your business. You have to be clear, concise, and direct with your messages, but you have to be careful about how you say things as well. Being negative is never a good idea, but it can also be damaging to the morale of your team and your organization.

Ignorance – This may sound like a serious saying, but it’s actually a simple concept: most of us are better off admitting we don’t know something than denying that we do for fear of appearing ignorant. But, the truth is you are not incompetent if you don’t know something. It’s okay to say, “I don’t know,” and be open to learning. You aren’t missing out on a lot.

Inefficiency – Inefficiencies in communication are often caused by not really knowing what you’re doing. You can’t just throw words together and hope it all works out. Instead, you need to spend time understanding your audience and how your message is going to be received.

Low windedness – In any company, one of the biggest contributors to the overall communication problem between all levels of the organization is the long-winded or overly wordy boss. If you are a boss, you can try to cure yourself of this vice by telling your staff that you are going to try to be “more concise” in your communication. However, your staff will still be forced to listen to all of your long-winded statements because you will be in the habit of reinforcing your communication style.

Vagueness – Vagueness may help some communicators feel comfortable, but it doesn’t make them any more effective in business. Rather than communicating clearly, vague language wastes time by requiring more communication to share the same amount of information

Emotionality – Most people seem to have the belief that it is perfectly acceptable to let their feelings show and that you should feel everything you want to feel. But, in our professional and personal lives, the opposite is generally true. What most experts warn against is becoming emotionally involved with the other party. This is because, in many instances, your emotions can easily get in the way of your ability to clearly understand and appropriately respond to what the other party is saying. This usually leads to zero resolution in the conversation, which rarely ends well.

It’s amazing how lacking in communication we can be in business. Not only do we not communicate, but we don’t even know how to begin. The last thing any business wants to do is become an in-fighting mess that creates problems in the workforce. The best way to avoid this is to start with the basics and establish how you want to communicate, with whom, and about what. You might even want to enroll in a strategic communication course to fix the above issues and hone your communication skills to be even better.

In business, one of the most frequent problems deals with communication. Lack of skills and business knowledge can be seen as one of the most important reasons why businesses fail. The communication process is always important, and it is often the first place that people go to look for solutions to problems or issues. Some people believe that a person should take action and that talking is a waste of time. But in reality, a good communicator understands that effective communication is the key to solving problems and accomplishing goals. The more often you communicate, the better you will understand the needs of your customers.

 

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